Price the same repair the same way, whoever writes it up.
For example: The same repair went out at three different prices this month, depending on who wrote it up.
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Generated image, not a real person.
What it costs
A homeowner who compares notes with a neighbor, and a margin you cannot predict.
What owners do today
Each tech prices from memory and the back of a supplier sheet.
How to use this HVAC price book
Equipment and parts are bought, so they take a cost and a markup. Labor and diagnostics are your time, so start from what an hour of your crew actually costs you, then set the price from that.
There are 7 groups and 35 lines below. Every cost, markup and price is blank: this page lists no prices, because what a job costs depends on your suppliers, your market and your own hours.
A worked line
SAMPLE ONLY: if "Capacitor replacement" costs you 80.00 and you add 25% to your cost, the price is 100.00, and 20% of that price is what is left after cost. Round numbers, made up to show the arithmetic. They are not a price or a markup to use.
Settle these first
- Do you quote a repair as a flat price, or as parts plus time? Pick one so two techs cannot send the same repair at two numbers.
- Where does the diagnostic fee go: its own line, or credited when the customer approves the repair?
- Is refrigerant priced by the pound as you buy it, or as a set charge for a typical top-off?
- Which parts do you stock on the truck, and which are priced on request after a supplier call?
The lines
Service calls and diagnostics
- Diagnostic visit (each)
- After-hours or weekend call-out (each)
- Second-tech or helper time (hour)
- Trip charge outside your service area (each)
- Recheck visit after a repair (each)
Common repairs
- Capacitor replacement (each)
- Contactor replacement (each)
- Blower motor replacement (each)
- Condensate drain clearing (each)
- Igniter or flame sensor replacement (each)
- Thermostat replacement (each)
Refrigerant and coils
- Leak search (hour)
- Refrigerant added (pound)
- Evaporator coil cleaning (each)
- Condenser coil cleaning (each)
- Coil replacement (each)
System replacement
- Outdoor unit (each)
- Indoor unit: furnace or air handler (each)
- Line set (foot)
- Equipment pad (each)
- Disconnect and whip (each)
- Startup and system test (each)
Ductwork
- Duct repair or sealing (hour)
- New run of flexible duct (foot)
- Register or grille (each)
- Return air box (each)
- Duct cleaning (job)
Filters and air quality
- Filter replacement (each)
- Media filter cabinet (each)
- UV light or air cleaner (each)
- Humidifier service (each)
Maintenance visits
- Seasonal tune-up, cooling (each)
- Seasonal tune-up, heating (each)
- Yearly maintenance agreement (year)
- Commercial rooftop unit inspection (each)
Take it with you
The CSV opens in Google Sheets or Excel with the price columns empty. The PDF is ruled so you can fill it in by hand.
Get the HVAC price book as a PDF
Leave your first name and business email and the PDF downloads at once.
Estimates from your price book
Keep each repair, its parts and its labor in your price book.
Estimates: every quote and where it stands Build every estimate from it and send it to your customer.
Check it yourself
- Open the CSV in Google Sheets or Excel: every cost, markup and price cell is empty.
- See how estimates are built from your own price book.
- Watch the real dashboard and phone app work on a demo company.
Questions owners ask
Do I have to sign up to get this?
No. Read every line on this page and open the CSV with no signup. The PDF downloads after you leave a first name and a business email.
Should a price book list a price for the capacitor or the compressor?
No price is listed anywhere in it. Parts and refrigerant cost different amounts from every supplier and in every market, so the lines are yours to price from your own invoices.
Where do I put a different price for emergency calls?
Use the after-hours line in the first group. It is a separate line, so a weekend call-out is never a guess made on the driveway.
Can I hand-write on the PDF?
Yes. Every cost, markup and price cell is ruled and empty so you can fill it by hand, or open the CSV in Google Sheets or Excel and type there.
See it on your own jobs.
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